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This is not a course on how to use AI. We use your company's real work data as the material, so that after twelve hours your team walks away with finished deliverables they can use the next day. Choose from three tracks depending on where the pain is. Every curriculum is designed to meet the payment requirements of the Human Resources Development Support Subsidy.
The problem isn't your people. It's how the training was designed.
The training covered how to use AI in general
Learning generic tool operations and prompt patterns leaves the hard part — applying it to your actual job — up to each participant. So the moment the course ends, everyone goes back to how they worked before. This program uses the real documents and data your people handle every day as the course material.
The AI knew nothing about your company
When the AI has no idea what you sell, what you've done for past clients, or how your company operates, every request starts with explaining the background from scratch, and the output never gets better. The very first session is about getting the information scattered around your company into a form AI can read.
Only a few people actually got good at it
What worked stayed in individual heads, and the organization's productivity never moved. In the final session, the procedures that proved effective are written up as company-standard work instructions, so anyone else on the team can reproduce them.
Nobody could put a number on the results
When no one can say how many hours were actually saved, management has no basis for deciding whether to keep investing. We measure the time each target task takes in session one, measure it again the same way in the final session, and report the improvement as a number.
Each is twelve hours in total. What you'll have in hand at the end is spelled out up front.
For sales teams. Speeds up the four things salespeople do every single day: proposals, quotes, meeting prep, and meeting notes.
Every proposal eats half a day, and that's time not spent with customers
The gap in quality between senior and junior reps is too wide
Thank-you emails and meeting notes always get pushed to later
| Session | Subject and outcome (what you can do after this session) | Hours |
|---|---|---|
| Session 1 |
Teach the AI how your company wins Organize past won deals, proposals, and product materials into a format the AI can reference, so it can answer accurately about your offerings. Measure the current time spent on each target task. Deliverables: sales knowledge base / baseline time measurements |
2 hrs |
| Session 2 |
Get a first draft of a proposal in 30 minutes Using a real prospect as the case, produce a proposal in your own format with AI, and revise the content yourself. Deliverables: proposal template / proposal-writing procedure |
2 hrs |
| Session 3 |
Automate quotes and terms comparison Build a draft quote and a terms comparison table from past deals, and check the figures and terms for soundness. Deliverables: quote format / terms comparison sheet |
2 hrs |
| Session 4 |
Finish meeting prep in 10 minutes Have AI pull together the prospect's business, the questions they're likely to ask, and your responses into a pre-meeting brief. Deliverables: procedure for auto-generating a meeting prep sheet |
2 hrs |
| Session 5 |
Send meeting notes and a follow-up right after the meeting Turn meeting notes into minutes and a follow-up email with next actions, in one continuous flow. Deliverables: procedure for minutes and follow-up emails |
2 hrs |
| Session 6 |
Make it the team standard and show the results in numbers Document the procedures that worked as the sales team's standard work instructions, and calculate the improvement against the session-one baseline. Deliverables: sales team standard procedures / time-savings report |
2 hrs |
What you'll have after twelve hours DELIVERABLES
For accounting, general affairs, and other back-office teams. Three focused four-hour blocks to build the monthly routine end to end.
Invoicing, expense checks, and monthly reports swallow the same hours every month
When the person in charge is out, the work stops
Month-end close depends on one person, and it can't be handed over
| Session | Subject and outcome (what you can do after this session) | Hours |
|---|---|---|
| Session 1 |
Inventory the monthly work and prepare the data Break every recurring monthly task into steps, measure how long each takes, and decide where AI goes first. Organize internal documents into a format AI can reference. Deliverables: monthly task time inventory / prepared internal data |
4 hrs |
| Session 2 |
Run invoicing, expenses, and monthly reports through AI Using your real data, process invoices, check expenses, and produce monthly reporting with AI, then verify the output for accuracy. Deliverables: procedures and check criteria for all three tasks |
4 hrs |
| Session 3 |
Remove the single point of failure and put it into operation Document the established procedures as work instructions anyone can follow. Set internal rules for what information may be handled, who has access, and how logs are kept. Compare against the session-one baseline. Deliverables: work instructions / internal AI usage rules / time-savings report |
4 hrs |
What you'll have after twelve hours DELIVERABLES
For companies that want to train across several departments. One hour per session, so normal work barely pauses.
The gap between people who can use AI and people who can't keeps widening
You can't pull people off the floor for a half-day workshop
Every department works differently, so one-size-fits-all training is pointless
| Sessions | Subject and outcome (what you can do after this block) | Hours |
|---|---|---|
| Sessions 1–3 |
Lay the groundwork: get your company's information into AI Identify the documents scattered across each department and organize them into a format AI can reference. Each participant measures the time their own tasks take and selects where to apply AI. Deliverables: first version of a company-wide knowledge base / time measurements by department |
3 hrs |
| Sessions 4–9 |
Department by department, run your own work through AI Each participant runs real tasks from their own role (sales / accounting and finance / HR and recruiting / marketing / customer support / general affairs and administration) through AI, checks the output, and builds it into daily work. Deliverables: procedures for each participant's own tasks |
6 hrs |
| Sessions 10–12 |
Standardize and roll out company-wide Document effective procedures as standard work instructions for each department, and create company-wide AI usage rules covering access, logging, and permitted information. Compare against the sessions 1–3 baseline and plan the next phase. Deliverables: department procedures / company-wide AI rules / rollout plan |
3 hrs |
What you'll have after twelve hours DELIVERABLES
Days and times are agreed with you. We work around busy periods and standing meetings to find a slot your team can actually make, then fix it: as a rule, the same slot every week (every other week for Track 02). All session dates are locked when the curriculum is finalized and recorded in the training plan notification. If a change becomes unavoidable, we'll discuss it with you in advance and adjust.
The three tracks above are the patterns we're asked about most. The number of sessions, the time per session, and the tasks covered can all be rearranged to fit your departments and your problems.
The tuition is a published list price. It does not change based on whether you apply for the subsidy.
Because this program is delivered live by an instructor, it also qualifies for the wage subsidy (¥1,000 per person per hour for SMEs), separate from the expense subsidy. For twelve hours, that comes to roughly ¥12,000 per person, meaning part of the payroll cost for the hours your staff spend in training is covered as well.
Who handles which step is clear from the start.
Consultation and track selection
We confirm which department and which tasks to target, and select (or rearrange) the best fit from the three tracks. Days and times are settled at this stage too. About 60 minutes.
Curriculum and tuition statement issued
We issue the documents that attach to your plan notification: subjects, training hours, outcomes, tuition, and the session schedule.
Training plan notification submitted
Your company submits this to the Prefectural Labor Bureau (between six months and one month before the training starts). Along with the training plan notification itself, you'll need a business development implementation plan, a list of participating employees, and other documents. If you need help preparing the paperwork, engage a certified labor and social security attorney. If you don't have one on retainer, we can introduce one we work with regularly, someone experienced with subsidy applications, which makes a first application much easier.
Training delivered (12 hours)
Held in the agreed slot during regular working hours, as off-the-job training. We keep an attendance record and session log for every session.
Completion and certification documents issued
We issue the certificate of completion, the session records needed for the OFF-JT implementation report (Form 8-1), the tuition invoice and receipt, and the outcome and time-savings report.
Subsidy application (within two months of the day after training ends)
Your company applies to the Prefectural Labor Bureau. This two-month window is the deadline to submit the application, not the date the money arrives. Miss it and the subsidy can't be paid, so act promptly after completion.
Labor Bureau review, then approval and payment
After review, the subsidy is approved and paid into your designated account. Review times vary by prefecture and by when you apply. We can't commit to a payment date, so plan your cash flow on the basis that you pay the tuition first. For a realistic estimate, check with your local Labor Bureau or your labor attorney.
What Xerox does
What your company does
What the labor attorney does
The information you'll need when submitting the plan notification.
The questions we hear most, mainly about the subsidy.
No. Whether it's granted is decided by the Prefectural Labor Bureau, so we cannot guarantee payment. That said, the typical reasons for rejection or reduction (too few training hours, content not closely related to the job, a plan notification filed at the wrong time, incomplete paperwork, or costs passed on to participants) can all be avoided at the design stage. This program is built to satisfy every one of them.
The deadline to apply is set nationwide at "within two months of the day after training ends." But how long the review takes after that, and when the money actually arrives, varies by prefecture and by when you apply. We can't commit to a date. You pay the tuition first and receive the subsidy afterward, so plan your cash flow on that basis. For a realistic estimate, your local Labor Bureau or labor attorney is the reliable source.
The revision is real, but that isn't quite what it says. Previously, training related to DX or GX was allowed an exception. That exception was removed, and it's now explicit that "knowledge and skills only indirectly necessary for the job" and "skills generally required of any working professional" are ineligible, even when the training concerns DX or GX (applies to plan notifications filed on or after August 3, 2026).
In other words, the test isn't whether the training involves AI. It's whether the content is directly necessary for the participant's job. Every subject in this program is framed as "be able to perform task X in your role using AI," with participants' real data as the material, precisely so that the direct connection to the job can be demonstrated. The final decision still rests with the Labor Bureau.
No. Preparing application documents on a client's behalf is legally reserved for certified labor and social security attorneys, so we don't do it. As the training provider, we issue what's needed for the plan notification and subsidy application from our side: curriculum, tuition statement, attendance records, certificates, receipts, and so on. If you don't have a labor attorney on retainer, we can introduce one we work with regularly, someone experienced with these applications, so even a first-time application goes smoothly.
It's not a discount. You pay Xerox the full ¥400,000, and 75% of that, ¥300,000, is paid back to your company by the Labor Bureau as a subsidy. Your out-of-pocket cost ends up at ¥100,000. The expense subsidy is capped per person per course (¥300,000 for courses of 10 to under 100 hours), and this program is designed to fit within that cap.
Together with you, at the initial consultation. We work around busy periods and standing meetings to find a slot your team can realistically make. Once set, the day and time are fixed: the same slot every week (every other week for Track 02). All dates are locked when the curriculum is finalized and recorded in the plan notification. If a change becomes unavoidable, we discuss it with you first.
Yes. The three tracks are the patterns we're asked about most. The number of sessions, the length of each, and the tasks covered can all be rearranged to fit your departments, your problems, and the time your team can spare. The one constraint is the subsidy's requirement of at least 10 total training hours.
It works out worse. For on-demand e-learning, the expense subsidy cap drops to ¥150,000 per person regardless of training hours, and the wage subsidy doesn't apply at all. Each employee can also use it only once per fiscal year. We deliver this program live with an instructor partly for the educational value, and partly because the difference in subsidy terms is that large.
You can start on free plans. The early sessions are designed to run within free tiers. But once you're working with real internal data or confidential information, or when a feature requires it, we may ask you to move to a paid business plan. We'll explain when and why ahead of time. Those tool fees aren't included in the tuition and aren't covered by the expense subsidy.
If you're using the subsidy, the plan notification has to reach the Labor Bureau between six months and one month before the start date. Including curriculum finalization and paperwork, allow six to eight weeks from first conversation to first session. Note that this course is a time-limited measure through the end of fiscal 2026 (March 31, 2027), so if you're considering it, earlier is better.
Yes. Because the material is their own work, what participants need is the ability to explain their job, not prior AI knowledge. No terminal or technical operations are involved; everything runs in the chat interface they already use.
The environment changes with the sensitivity of the data. Early sessions avoid confidential information, so free plans are fine. Once you're handling real internal data or customer information, switching to a business plan or API contract is mandatory. Under a business contract, input data isn't used to train models by default, but that protection applies only to business contracts, not to employees' personal free accounts. The final session covers internal usage rules, access permissions, and logging, built on exactly this premise.
Yes. Track 03 in particular is structured so that people from sales, accounting, HR, and other departments can progress at the same time. Class size is 4 to 100 per company. You can also start with a small core group to establish the approach, then roll it out by department using the standard procedures created in the final session.
Tell us about the department and the work, and we'll recommend the best fit from the three tracks. We'll also give you our read on whether the subsidy applies and when you could start, on the spot. The consultation is free.
Xerox Inc. / Edobori Center Building B1F, 2-1-1 Edobori, Nishi-ku, Osaka 550-0002, Japan